Mission Statement

The Pan-Pacific Festival Foundation’s mission is to encourage intercultural friendship and understanding through sharing and showcasing of various Pacific Rim cultures. Participants and observers can enjoy the music, crafts, dances, traditions, foods, and more, while gaining a deeper appreciation of these countries. Through cultural exchange, we foster international friendships and strive to contribute to the promotion of world peace.

Participation

Any club, business, civic organization, school or individual who shares the vision and spirit of the Pan-Pacific Festival, who complies with the established rules, and regulations printed here, and of those transmitted by the Advisory Committee are welcome to apply for participation. Participants traveling from Japan must apply through designated travel agents in Japan. All applications are subject to final approval by the Festival Advisory Committee. The Festival Advisory Committee reserves the right to refuse any applicant it deems inappropriate or not in line with the aim, purpose, spirit, or intent of the celebration. All decisions are final.

Insurance

The Pan-Pacific Festival does not carry or provide insurance for any participants. It is up to the participant to make arrangements and be sure that their own insurance provider adequately covers them.

Application

Read and complete all application materials. Be sure to submit all required materials listed using the upload tool below. Applicants will be notified of acceptance by email unless otherwise instructed.

Fee

A participation fee of $10 per participant is due with application. The entry fee for organizations of 50 participants and larger will be a one-time fee of $100.00. An additional $5 per participant will be charge for a 2nd performance.

Transportation

All participants must arrange their own transportation to and from the event. Designated event drop-off and pick-up locations are available. Event parking and access arrangements may be considered for large groups and must be requested for in writing.

Participation Agreement

All participants shall sign and submit the Event and Parade Entry Participant Form (to be provided to the organization once the Application is processed and approved). Any participant that does not sign and submit the Participant Waiver Form, including the Participation and Waiver Agreement, will be barred from participating in the Festival.

STAGE PERFORMANCE RULES & INFORMATION

Participants will be assigned to a stage or performance zone approximately 2 weeks prior to event date. Performance area will be limited to the boundaries of the assigned stage/carpet zone. Only basic stage and sound equipment will be provided. Additional or special equipment must be provided by participant upon approval by the Festival. No stage rehearsals will be allowed. Limited stage set-up will be permitted due to event time and space constraints. Dressing room space and storage space are limited and may not be available. Participants are responsible for their own equipment and belongings.

Performance

Participants must report to their designated Stage Director 45 minutes prior to performance start time. Participants should arrive fully dressed in costumes with equipment and prepared to perform. Stage emcee will read introduction submitted with application. Introduction provided by applicant may be edited to keep within time constraints. Performance time is limited to 10 minutes + 5 minutes to move on and off stage. Once your performance is done, please clear the stage, dressing and storage rooms in an organized and time efficient manner to clear the way for the next performer.

PARADE RULES & INFORMATION

Transportation

All participants must arrange their own transportation. Large bus parking is available on Monsarrat Ave. Parking/Access permits are required and may be provided UPON ADVANCED WRITTEN REQUEST ONLY.

Pre-Parade Assembly Area

All units marching in the Parade will gather at Fort DeRussy Park by _(TBD)_P.M.

Finishing Area

Kalākaua Ave. splits at Kapahulu Ave. All music and loudspeakers MUST STOP at Kapahulu Ave. Vehicles go on Monsarrat Ave. and marchers go on Kalākaua Ave., crossing over the grassy median to get to the park.

Parade Starter

The Parade Starter will coordinate the flow of the parade. The starter will call each unit to the Convergence Area and into the parade line-up. Pay attention to avoid delays and maintain a steady and orderly pace.

Vehicles in Parade

Units that ride/use vehicles must indicate so in their application form or submit a written request at least 2 weeks prior to Parade. Vehicles without proper approval and permits may not be allowed into the parade.

Music

Participants are responsible for preparing and bringing their music on an audio CD/DVD. We strongly recommend having a backup digital player (i.e. iPod, iPad) with screen lock function turned off.

Personal Belongings

All units are responsible for their own belongings (CD’s, cassettes, handbags, etc.). The Festival will not be responsible for any forgotten or lost items.

Parade Rules

• Units are requested to wear formal dress uniforms (for Marching Bands only).
• NO items (flowers, candy, pamphlets, etc.) may be passed out or thrown by participants.
• NO animals or fireworks are allowed in the Parade.
• All approved vehicles in the Parade must be decorated and ready to go prior to the start of the Parade.
• All units must follow the unit in front at a consistent distance specified by the Parade Starter.
• Units must start from Fort DeRussy Park. Individuals may NOT enter the Parade midstream.
• Units coming by bus or van must be dropped off at Maluhia Road in Fort DeRussy and picked up on Monsarrat Ave. fronting the Waikiki Shell. Permits from the Festival are required.
• Units must follow the instructions of Parade staffers, roving marshals, and the police at all times.